eCandidat is the online application platform used by the Université Polytechnique Hauts-de-France (UPHF) to manage admissions for bachelor’s degree year 2, bachelor’s degree year 3, professional bachelor’s degree, master’s degree year 1, and master’s degree year 2. In Valenciennes, this application centralizes the submission of files for programs that do not go through Parcoursup or MonMaster.
Access via the UPHF ENT: a particularity of Valenciennes
Most French universities offer a direct link to eCandidat from their website. UPHF operates differently: access to eCandidat goes through the ENT “Mon bureau”, the institution’s digital portal, via a dedicated tile.
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This setup means that students already enrolled at UPHF do not need to search for an external URL. The eCandidat tile appears directly in their digital space, alongside other university services.
For external candidates wishing to access eCandidat Valenciennes, the dedicated page for UPHF applications remains the main entry point. It redirects to the platform and specifies the cases where eCandidat is mandatory, particularly for resuming studies or applications outside national procedures.
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Another advantage specific to UPHF: part of the administrative data (civil status, address) is automatically retrieved in eCandidat from the existing student file. This synchronization reduces manual entry and limits transcription errors, providing a real time-saving when filling out the form.
Creating an eCandidat account at UPHF: steps and common pitfalls
Account creation is the first technical obstacle for most candidates. On eCandidat Valenciennes, the procedure follows a precise scheme that must be adhered to, or else it may result in a blockage.
UPHF student account or external account
Two scenarios arise. Students already enrolled at UPHF log in with their usual university credentials. External candidates must create a specific account with a valid personal email address.
Important point not to overlook: a new account must be created each year. The Université de Picardie Jules Verne, which uses the same platform, explicitly states that accounts from the previous year are not reusable. This rule generally applies on eCandidat, including in Valenciennes.
Information to prepare before entry
The account creation form requests data that many candidates do not have on hand at the time of login. Preparing these elements in advance avoids back-and-forth and incomplete entries.
- INE number (National Student Identifier), found on high school transcripts or university enrollment certificates
- Functional email address that is checked regularly, as all communications with the commission go through this channel
- Scans of supporting documents in PDF format: transcripts, diplomas, ID, cover letter depending on the programs
- Complete and up-to-date contact information, even though UPHF will pre-fill some fields for its own students
UPHF provides a dedicated video tutorial, “La Minute Numérique n°29”, which details step by step the creation of an eCandidat account. This short format remains the most direct resource for candidates who are stuck on the interface.
Submitting the application file on eCandidat Valenciennes
Once the account is created and personal information validated, the application submission takes place in several phases that the platform guides sequentially.
The first step is to select the desired program from UPHF’s training offerings. Not all programs are available on eCandidat: some go through Parcoursup (for new high school graduates in bachelor’s year 1) or MonMaster (for some master’s programs). Check the application channel before starting to avoid filling out a file in the wrong place.
After selecting the program, the candidate completes their file piece by piece. The platform displays a visual tracking system with clear statuses: incomplete file, file submitted, file under review.
Confirm or withdraw
Once the educational commission has rendered its opinion, the candidate receives a notification by email. Two actions are then possible from eCandidat: confirm the application or withdraw. Failing to respond within the deadlines equates to an automatic withdrawal.
This step is often underestimated. Regularly checking the email associated with the eCandidat account remains the only guarantee of not missing an admission.
International candidates and the Études en France procedure
Foreign candidates residing in a country covered by the Campus France procedure do not need to go through eCandidat. They fall under the Études en France platform, managed by the Ministry of Foreign Affairs.
The list of concerned countries is long (Algeria, Morocco, Tunisia, Senegal, China, Brazil, among others). UPHF, like most French universities, specifies this distinction on its application page.
Foreign candidates residing in France or originating from an EU country can, however, use eCandidat normally. The confusion between the two procedures generates each year applications submitted on the wrong platform, which delays or cancels the application.
Application campaign schedule in Valenciennes
The opening and closing dates of eCandidat vary according to the components of UPHF and the programs. There is no single date for the entire university.
Some programs open a complementary application submission phase at the end of summer. The Université de Picardie Jules Verne, for example, opened a second session at the end of August for its campaign. UPHF may apply a similar schedule depending on remaining places.
- Regularly check the “training offer” tab on eCandidat to spot the specific dates for each degree
- Anticipate submitting the file several days in advance, as servers may slow down during peak times
- Verify whether the desired program falls under eCandidat, Parcoursup, or MonMaster before taking any steps
Submitting a file on eCandidat Valenciennes does not present any major technical difficulties, provided that supporting documents are prepared in advance and deadlines specific to each program are respected. The particularity of UPHF, with its access via the ENT and synchronization of administrative data, simplifies the procedure for students already enrolled in the institution.